Privacy Notice effective 23 May 2018

Who we are

The British Academy is a registered charity in England and Wales (charity number 233176). It has one wholly-owned trading subsidiary (Clio Enterprises Limited, company number 07595846). The British Academy manages an online Grants Management System called Flexi-Grant. This Privacy Policy applies to all the above entities.

The registered address of the British Academy and its subsidiary is 10-11 Carlton House Terrace, London, SW1Y 5AH.

This Privacy Policy relates to information which is obtained by the British Academy and for which the British Academy is the Data Controller.

The British Academy is committed to protecting and storing securely any personal and sensitive data held.

We are reviewing our data management processes and we will be updating this privacy notice more fully in due course.

In the meantime, please note that we are processing any personal and sensitive data held on the legal basis of legitimate interest.

The text below describes the ways in which we collect information from you when you use the service, and what we may use it for.

If you have any other questions about this policy you can write to us: {10-11} Carlton House Terrace, SW1Y 5AH

It is the organisation's policy not to distribute or sell your information on to any third party.

What data do we collect from you?

We collect data from you ('user data') when you register to receive updates from us. This data can sometimes comprise personal data about individuals, to which UK data protection laws apply. These terms and conditions and our data protection policy describe {10-11} Carlton House Terrace approach to fulfilling its obligations under those data protection laws.

Our use of user data

We will use user data we collect from you only in accordance with the following guidelines:

  • to provide the updates to you
  • to provide and improve our service to you
  • to notify you of any changes to our terms and conditions of use.
  • to send you information about our other products and services if you so wish.

Tracking our visitors

We use Google Analytics including Google Analytics Demographics and Interest Reporting to monitor how people use our websites and aggregates general statistics about customers, traffic patterns and related site information in an anonymous form. Any demographic reports produced using this data will be used to determine a better understand of our website traffic and visitor needs and tailor future content and functionality.

Newsletter

We use MailChimp to provide our e-mail newsletter service. In order to sign up to this service, an individual has to submit personal information about themselves (e.g. name, e-mail address, interests).

This personal data is collected by MailChimp on behalf of {10-11} Carlton House Terrace. The data is stored on a secure MailChimp server. MailChimp are not permitted to use the data for their own purposes nor to sell or distribute it on to any other individual, organization or business under any circumstances.

You can 'opt out' of the newsletter at any time by clicking on the 'Unsubscribe' link at the bottom of each newsletter.

Social media

Our website uses the Facebook and Twitter share functionality on some pages.

Find out more about privacy on Facebook

Find out more about privacy on Twitter

When we ask you for information, we will do so in accordance with the Data Protection Act1998. For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner at: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

https://ico.org.uk

How we use Cookies

A cookie is a small file of letters and numbers that we store on your computer.

We use cookies to help identify you from other users of our website and give you the best possible experience during your visit, we store no personal details. By continuing to browse the site, you are agreeing to our use of cookies.

You can disable cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However this may stop the website from functioning properly.

Functional Cookies

We track the pages you visit via Google Analytics

Targeting Cookies

We allow you to share pages with social media

Contact us

If you wish to opt out of any communications from the British Academy, please email web@britac.ac.uk.

If you have any questions, or if you would like to speak to us about the way in which we process your personal data, please email DPO@britac.ac.uk.

You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745

Subject Access Request Form